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Human Resource Management System (HRMS)

PayMaster stands as the singular mobile-first end-to-end HRMS application tailored for your organization, encompassing distinctive salary and tax structures, payroll compliances, hierarchies, and local language integration

Our HRMS platform has been designed to empower your organization with efficient tools to handle employee data, payroll, benefits and more. It is a comprehensive solution to streamline all the HR processes and enhance workforce management. It empowers businesses of all sizes to efficiently manage their human capital to ensure optimal productivity and employee satisfaction.

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    HRMS Modules

    Recruitment Management

    Simplify your hiring process and streamline the entire talent acquisition journey.
    • Application tracking System - Managing job applications can be overwhelming, but with an intelligent Application Tracking System (ATS), you can track, filter, and manage applications seamlessly. Our ATS allows you to:
      1. Centralized Candidate Database – Store and access candidate profiles, resumes, and application statuses in one place.
      2. Collaboration Tools – Enable recruiters and hiring managers to share feedback and make informed hiring decisions.
      3. Interview Scheduling – Simplify the interview process with automated scheduling and notifications.
    • Seamless onboarding - Once the right candidate is selected, onboarding plays a critical role in ensuring a smooth transition into the company. Our system streamlines onboarding by:
    1. Digital Documentation – Automate paperwork, contract signing, and compliance requirements.
    2. Pre-boarding Engagement – Keep new hires engaged with welcome emails, training materials, and company culture insights before their first day.
    3. Self-Service Portals – Empower employees with access to important company policies, benefits, and training modules.
    4. Performance Monitoring – Track new employees' progress through structured checklists and feedback loops.

    Employee Self-Service Portal

    Empower your workforce with self-service capabilities.
    • Edit/update profile details - Employees can take control of their personal and professional information without depending on HR. This feature allows them to -
      1. Update personal details (name, contact information, address, etc.).
      2. Modify job-related information (designation, department, skills, experience).
      3. Keep bank and payroll details up to date.
      4. Add or edit professional achievements and qualifications.
    • Upload documents and certificates – A centralized document management system eliminates manual document submission ensuring compliance and smooth record keeping. The employees can -
      1. Upload certificates, educational documents, and training records for HR verification.
      2. Store important company-related documents, such as policy and acknowledgments.
      3. Update compliance-related files, like work permits and identity verification.
      4. Access a secured digital repository, reducing paperwork and making documentation easily retrievable.
    • Organization chart - A visual representation of the company’s structure helps employees understand reporting relationships and departmental hierarchies. With an interactive organization chart, employees can:
      1. Identify their team members, managers, and department heads.
      2. Navigate through different business units and reporting structures.
      3. Find contact details and job roles of colleagues across the organization.

    Leave

    A well-structured Leave Management System provides employees with real-time access to their leave status, balances, and history, enabling them to plan time off seamlessly.
    • Status of Applied Leave – Employees can easily track the real-time status of their leave requests, ensuring transparency in the approval process. The system categorizes leave requests into:
      1. Pending: Leave requests awaiting approval from the manager or HR.
      2. Approved: Requests that have been successfully sanctioned, ensuring no conflicts in scheduling.
      3. Rejected: Declined requests with clear reasons provided for better understanding.
    • Leave Balance - A real-time leave balance tracker helps employees keep track of their available leave days, ensuring they plan time off effectively. The system provides:
      1. Breakdown of leave types (annual leave, sick leave, casual leave, maternity/paternity leave, etc.).
      2. Auto-updated balances based on company policies and leave approvals.
    • Request for Leave - Employees can submit leave requests through a simple and intuitive interface by following the given below steps:
      1. Select leave type (Casual, Sick leave, Unpaid leave, Maternity Leave, etc.).
      2. Choose leave dates with a built-in calendar to avoid scheduling conflicts.
      3. Attach supporting documents (such as medical certificates for sick leave).
      4. Add comments or reasons for leave requests.
      5. Automated approval workflow, notifying managers and HR for quick decision-making.
    • Leave History - A comprehensive leave history log helps employees and HR track leave patterns and approvals. The system records:
      1. Dates of past leave taken.
      2. Types of leave used.
      3. Approval status and remarks from managers.

    Attendance

    An efficient Attendance Management System ensures accurate tracking of employee work hours, enhances workforce productivity, and reduces payroll discrepancies. Monitor employee attendance effortlessly with the following automated features.
    • Biometric Integration - Biometric attendance ensures a highly secure, touchless, and efficient way to track employee presence in the workplace. Key benefits include:
      1. Fingerprint attendance tracking for accuracy.
      2. Real-time syncing with HR systems to update attendance logs instantly.
    • Track working hours - Monitoring employee work hours is essential for productivity analysis and payroll processing. With an automated system, organizations can:
      1. Track check-in and check-out times to ensure employees adhere to work schedules.
      2. Monitor overtime and late arrivals with real-time notifications.
      3. Generate reports on working patterns, absenteeism, and break times.
      4. Set flexible or fixed work hours based on job roles or shifts.
    • Timesheet Management - A digital timesheet system enables employees to log their work hours and helps managers track productivity efficiently. Features include:
      1. Daily, weekly, and monthly timesheet submissions for easy reporting.
      2. Automated calculations of billable and non-billable hours.
      3. Approval workflows for managers to review and approve logged hours.

    Core Payroll

    Simplify and secure your statutory compliance and payroll management by removing complications with our straightforward solution.
    • Payroll Process - The automated payroll system ensures seamless and error-free salary processing, taking into account various components such as:
      1. Basic Salary & Allowances – Automated computation of wages, incentives, and other earnings.
      2. Tax Deductions & Compliance – Auto-calculates income tax, provident fund (PF), employee state insurance (ESI), professional tax (PT), and other statutory deductions as per regulations.
      3. Attendance & Leave Integration – Payroll syncs with attendance records to adjust salary based on working days, leaves, and overtime.
      4. Payslip Generation – Securely generates and distributes digital payslips with complete salary breakdowns.
      5. Direct Bank Transfers – Automates salary deposits to employees’ bank accounts, reducing payroll processing time.
    • Loan/Advance Processes - Managing employee loans and salary advances is simplified through an integrated payroll system that provides:
      1. Automated Loan Processing – Employees can request loans, and the system auto-calculates EMIs based on salary deductions.
      2. Flexible Loan Repayment Options – HR can define customized repayment schedules, ensuring deductions align with payroll cycles.
      3. Advance Salary Requests – Employees can apply for salary advances, and the system ensures transparent approval workflows.
      4. Real-time Loan Tracking – Employees and HR can view outstanding balances, deductions, and repayment history.
    • Reimbursement Processes - Managing expense reimbursements efficiently is essential for maintaining employee satisfaction and financial accountability. Our system streamlines this process by offering:
      1. Digital Claim Submission – Employees can submit reimbursement requests for expenses such as travel, meals, lodging, and office supplies.
      2. Receipt Upload & Verification – Employees can upload receipts and bills digitally, reducing paperwork and enhancing transparency.
      3. Automated Approval Workflows – HR and finance teams can approve, reject, or request additional information before processing reimbursements.
      4. Seamless Integration with Payroll – Approved reimbursements are added to the next payroll cycle, ensuring timely payouts.
      5. v. Expense Reports & Analytics – Employers get detailed insights into department-wise spending, claim trends, and policy compliance.

    Travels & Expenses

    Managing business travel efficiently is essential for ensuring cost control, policy compliance, and employee convenience. Our automated Travel & Expense Management System streamlines the entire travel process—from request submission to reimbursement—eliminating manual paperwork, reducing processing time, and ensuring transparency.
    • Past Claims - Tracking and managing previously submitted travel expense claims is crucial for financial transparency and auditing. The system provides:
      1. Detailed Claim History – Employees can view all past travel claims, including amounts, approval status, and payment details.
      2. Digital Receipt Storage – Securely stores past claim receipts and invoices for future reference.
      3. Audit-Friendly Reporting – Ensures compliance by maintaining a record of all approved, rejected, and processed claims.
      4. Department-Wise Expense Tracking – Employers can analyze past spending trends and optimize travel budgets.
    • Pending Expenses - Real-time tracking of pending travel expenses help employees and finance teams stay informed about outstanding claims. The system enables:
      1. Status Tracking – Employees can check whether their submitted expenses are pending approval, under review, or awaiting reimbursement.
      2. Automated Reminders – Notifies managers and finance teams about pending approvals to prevent delays.
      3. Expense Categorization – Breaks down expenses into flights, accommodation, meals, transport, and miscellaneous costs for better analysis.
      4. Integration with Payroll – Once approved, pending expenses are automatically added to the payroll or reimbursement cycle.
    • Advance Request - To avoid financial burdens on employees during business trips, the system allows for seamless travel advance requests, ensuring a hassle-free reimbursement process. Key features include:
      1. Digital Advance Request Submission – Employees can request funds for upcoming business trips directly through the system.
      2. Predefined Approval Workflow – Ensures advance requests are reviewed and approved by managers and finance teams.
      3. Real-Time Advance Tracking – Employees can monitor their approved advances, deductions, and balance adjustments.
      4. Automatic Settlement with Expenses – Once the trip concludes, the system adjusts actual expenses against the advance amount and processes the balance accordingly.

    Performance Management

    A well-structured Performance Management Module is essential for driving employee productivity, engagement, and professional growth. By providing real-time feedback, managing performance reviews, and tracking employee progress, organizations can create a culture of continuous improvement and goal alignment.
    • Provide constructive feedback for continuous improvement - Regular and structured feedback is crucial for employee growth and skill enhancement. The system allows organizations to:
      1. Enable 360-Degree Feedback – Gather input from managers, peers, subordinates, and clients for a comprehensive evaluation.
      2. Set Up Real-Time Feedback Mechanisms – Managers can provide instant feedback to guide employees in real-time.
      3. Track Strengths & Areas for Improvement – Identify skill gaps and recommend personalized learning and development plans.
    • Manage reviews - A structured and automated review process ensures fairness, consistency, and efficiency. The system facilitates:
      1. Customizable Review Cycles – Organizations can schedule annual, bi-annual, or quarterly performance reviews based on company policies.
      2. Goal-Oriented Evaluations – Aligns individual and team goals with organizational objectives.
      3. Integration with Compensation & Promotions – Links performance reviews with salary hikes, promotions, and bonuses, ensuring merit-based rewards.
    • Track performance and evaluations - A robust tracking system ensures that employees and managers stay informed about progress and development goals. Key features include:
      1. Performance Scorecards & Dashboards – Provides a visual representation of individual and team performance.

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    Frequently Asked Questions

    1.How can an HRMS benefit my organization?

    Our PayMaster HRMS brings efficiency to your HR operations by automating routine tasks, enhancing data accuracy, and providing valuable insights. It simplifies processes such as payroll management, leave tracking, and performance appraisals, ultimately saving time and improving overall workforce management.

    2. Is the HRMS platform customizable to our organization’s needs?

    Yes, our HRMS platform is highly customizable. Tailor modules, workflows, and reports to align with your organization’s unique requirements. Whether you are a small startup or a large enterprise, our platform adapts to your specific needs.

    3. What support is available after implementing the HRMS?

    We offer comprehensive support services to ensure a smooth experience for our clients. Our support team is available 24/7 to address any queries, provide assistance, and offer ongoing training to maximize the benefits of the PayMaster HRMS platform.

    4. Can the HRMS grow with our organization?

    Our HRMS platform is scalable, accommodating the evolving needs of your organization. Whether you are expanding your workforce, introducing new processes, or entering new markets, our platform grows with you.

    5. Is training provided for using the HRMS?

    Yes, we provide comprehensive training for your team during the implementation phase. Additionally, we offer ongoing training sessions and documentation to ensure that your team remains proficient in utilizing the full capabilities of PayMaster HRMS.

    Frequently Asked Questions

    Learn more about our processes and workflow with the help of the following FAQs.

    Our PayMaster HRMS brings efficiency to your HR operations by automating routine tasks, enhancing data accuracy, and providing valuable insights. It simplifies processes such as payroll management, leave tracking, and performance appraisals, ultimately saving time and improving overall workforce management.
    Yes, our HRMS platform is highly customizable. Tailor modules, workflows, and reports to align with your organization’s unique requirements. Whether you are a small startup or a large enterprise, our platform adapts to your specific needs.
    We offer comprehensive support services to ensure a smooth experience for our clients. Our support team is available 24/7 to address any queries, provide assistance, and offer ongoing training to maximize the benefits of the PayMaster HRMS platform.
    Our HRMS platform is scalable, accommodating the evolving needs of your organization. Whether you are expanding your workforce, introducing new processes, or entering new markets, our platform grows with you.
    Yes, we provide comprehensive training for your team during the implementation phase. Additionally, we offer ongoing training sessions and documentation to ensure that your team remains proficient in utilizing the full capabilities of PayMaster HRMS.